QME report software: frequently asked questions
Short version: 12 questions California QMEs ask about report software, each answered in 1 to 3 sentences with a link to the page that has the sources.
Limits: We read each vendor's own pages and the DWC regulations on 2026-11-12 and did not test any product with real records. Prices change, and nothing here is legal or billing advice.
12 questions about QME report software
Is there 1 software that does the whole QME report?
No product we found covers all 8 QME steps. SimpleExam comes closest on the practice side, but sells record summaries and transcription as services; record tools stop at intake and drafting. See the coverage matrix.
What QME software should a new QME start with?
A new QME with a few evaluations a month can start with QME Companion at $100 a month plus a per-page record tool with no monthly fee. That stack costs about $95 a report on a 1,400-page set (pricing).
What is the cheapest QME practice management software?
Of the 2 QME practice platforms we found, only QME Companion publishes dollar figures: $100 a month with 5 billable services, or $1,200 a year with 80. SimpleExam publishes only a percentage for its full service.
Which QME software autofills DWC forms?
QME Companion names QME Forms 110, 111, 112 and 122. SimpleExam says it auto-fills DWC forms and the CMS 1500. Record review tools don't fill DWC forms (forms and service).
Can QME software keep me inside the 30-day report deadline?
Software can alert you before day 25 and fill the QME 112 extension request, but only you can send it in time. 8 CCR 38 gives 30 days from the exam, and missing records don't earn an extension (workflow).
Does any QME software count record pages for billing?
SimpleExam lists an excess pages calculator, and record tools show pages processed. The QME signs the page verification, so compare the count with the senders' attested page counts first.
Can I bill QME software costs to the claims administrator?
No. Under 8 CCR 9795(b), each medical-legal fee already includes report preparation, typing, transcription and overhead.
Which QME record tool keeps records off the internet?
QME Copilot runs on a Mac and says records never upload, with only license checks going online. It is Mac only and drafts the Review of Medical Records section.
Do QME record review tools bill duplicate pages?
It depends on the tool. OctopusLM says duplicate pages in an upload are billed; Medrecords AI (ours) never bills exact duplicates; ask the others before you upload.
Can a QME send medical-legal bills electronically?
SimpleExam says it submits bills via EDI, and daisyBill sells workers' comp e-billing. daisyBill has noted DWC rules set no required method for medical-legal bills, so confirm each claims administrator accepts e-bills.
Should a QME use a management company or software?
A management company or SimpleExam Full Service runs the admin for a share of collections, from 20% at SimpleExam. Software like QME Companion costs $15 to $25 a report at published prices but your staff do the work.
Can AI write a QME report?
AI tools can draft sections from records and notes, but the QME takes the history, examines the worker, forms each opinion and signs. The DWC defines an ML201 report by reference to Labor Code 4628, which limits who may do the nonclerical work.