Best QME report software (2026), by practice size
Answer in brief: no single product runs a California QME report from appointment to served report. The best QME report software is a stack of 2 or 3 tools, picked by practice size:
- Solo, a few evaluations a month: QME Companion ($100 a month, 5 billable services included) for cases, DWC forms and bills, plus a per-page record tool with no monthly fee: OctopusLM, Doqtor or Medrecords AI (ours).
- Busy solo, 15 or more a month: QME Companion on the $1,200 annual plan, plus a record tool priced for volume: QME Copilot ($299 a seat, Mac only, records stay on the Mac), InjuryMgmt Review Plus or MediScan Team.
- Group, several locations or a management company: SimpleExam (software, or full service for as little as 20% of collections), plus a record tool bought in large credit packs.
- 1 tool for records, exam notes and the draft: Docura, IME Coach or easyIME. None of the 3 says it fills QME forms or bills ML codes, so you still need a practice tool.
Prices read from each vendor's site on 2026-11-12. We make Medrecords AI, a record review tool, and it is marked "(ours)" everywhere.
Limits: We read each vendor's own pages and the DWC regulations on 2026-11-12 and did not test any product with real records. Prices change, and nothing here is legal or billing advice.
What is the best QME report software?
It is the stack whose weakest step is not your bottleneck. A QME report passes through 8 steps: scheduling, record intake, the page count, history and exam, drafting, DWC forms, service and billing. Practice tools (QME Companion, SimpleExam) cover scheduling, forms, service and billing. Record tools (OctopusLM, InPractice, MediScan, InjuryMgmt, Doqtor, QME Copilot, Medrecords AI) cover intake and the record review section. Nobody covers all 8. Pick the practice tool by volume, then the record tool by file size and price per page.
What the top 10 Google results for this phrase leave out
On 2026-11-12 we pulled the Google top 10 for "best qme report software" and 4 close searches ("qme report software", "qme report writing software", "qme software", "qme practice management software"), then read the pages that were about QME work. What we found:
- 6 of the 9 results Google returned for the exact phrase are off-topic: listicles about hospital quality reporting, 3D imaging and durable medical equipment billing.
- No result maps the full QME workflow to products. The closest, an attorney-side page from Amber, names 5 evaluator tools and prices 2. A vendor guide from InjuryMgmt prices 4 record tools and stops there.
- No result works out a software cost per report, or notes that the ML201 fee already pays for transcription and overhead (8 CCR 9795(b)), so every software dollar comes out of that fee.
- No result says which product fills which DWC form. The search for "qme report writing software" returns job ads for offshore report writers at $6 an hour.
So this site does those 4 things, with a source and a date on every vendor fact. The method is on the methodology page.
Best QME report software by practice size
Volumes below are examples, not survey data. Costs per report come from the pricing page, where the arithmetic is shown, for a synthetic 1,400-page record set (synthetic, no real patient).
| Your practice | Practice tool | Record tool | Software cost per report | Why this stack |
|---|---|---|---|---|
| Solo, about 4 evaluations a month | QME Companion, monthly | OctopusLM with a $300 top-up | About $95 | No seat fee on the record side; QME Companion's 5 included services cover the month |
| Busy solo on a Mac, about 15 a month | QME Companion, annual | QME Copilot, Standard seat | About $35 | Flat fees spread over many reports; records never leave the Mac |
| Busy solo on Windows, about 15 a month | QME Companion, annual | InjuryMgmt Review Plus | About $85 | 5,000 pages a month included, then 5 cents a page; files up to 3,000 pages each |
| Group or several locations, about 60 a month | SimpleExam Self-Managed, or a management company | OctopusLM $4,000 top-up, InPractice 100,000-page pack or Medrecords AI (ours) at 8 cents | $56 to $98 for records, plus the practice tool | Volume pricing on records; SimpleExam adds EAMS intake and EDI billing |
| Wants admin handed off | SimpleExam Full Service, MDpanel or United Medical Evaluators | Often included as a service | SimpleExam: $403 or more on a $2,015 ML201 bill | You write the report; staff run the rest |
The 8 steps from appointment to served report
Each step has a DWC rule or clock behind it, and each product covers a different slice. The workflow page walks through them one at a time.
| Step | Rule or clock | Products that say they do it |
|---|---|---|
| 1. Scheduling and appointment notice | QME 110 to the parties within 5 business days of making the appointment; no cancelling inside 6 business days (8 CCR 34) | QME Companion, SimpleExam, Report Depo |
| 2. Record intake | Records arrive with a declaration and a total page count; without it you can't bill for reviewing them (8 CCR 9793(n)) | SimpleExam (EAMS intake), every record tool |
| 3. Page count | You verify the pages reviewed under penalty of perjury when billing ML201 or ML202 (8 CCR 9795) | SimpleExam (excess pages calculator); record tools show pages processed |
| 4. History and exam | Exam date and street address go in the report (8 CCR 35.5) | Dictation: ZyDoc, easyIME, Long Health, InjuryMgmt's EMR add-on |
| 5. Drafting | Report served within 30 days of the exam (8 CCR 38) | Docura, IME Coach, easyIME, Long Health, InjuryMgmt, Medrecords AI (from your notes); QME Copilot drafts the records section only |
| 6. DWC forms | QME 112 extension request at least 5 days before day 30; DWC-AD 10133.36 when P&S with permanent partial disability | QME Companion (110, 111, 112, 122), SimpleExam (DWC forms and CMS 1500) |
| 7. Service | QME 122 in represented cases; QME 111 plus the DEU packet in unrepresented ones (8 CCR 36) | SimpleExam (print mailing with a proof of service), QME Companion (mailing billed separately) |
| 8. Billing and collection | Paid or objected to within 60 days; second review request within 90 days of the EOR (8 CCR 9794) | SimpleExam (EDI e-bills, second review), QME Companion, daisyBill |
Step 3 is where software can save you a fight. Records count by the page as defined in 9793(n): 1 side of 8.5 by 11, and condensed pages count separately. Page-count billing has its own rules, set out in 8 CCR 9795; this site covers the software, not the billing math.
19 products and resources in the QME stack, dated
Every row comes from the vendor's own website, read on 2026-11-12. "Not published" means we found no price page. The vendor page adds trials, security statements and limits.
| Product | Steps it covers | Published price | Source, date |
|---|---|---|---|
| SimpleExam | Scheduling, EAMS intake, forms, mailing, EDI billing; summaries and transcription as add-on services | Full Service from 20% of collections; Self-Managed pay per service | simplexam.com, 2026-11-12 |
| QME Companion | Cases, appointments, QME 110, 111, 112, 122 autofill, billing | $100 a month (5 services) or $1,200 a year (80 services) | qmecompanion.com, 2026-11-12 |
| MDpanel | Management company: scheduling, billing, records, delivery | Not published | mdpanel.com, 2026-11-12 |
| United Medical Evaluators | Management service: scheduling, records tracking, billing, DWC compliance | Not published | unitedmedicalevaluators.com, 2026-11-12 |
| daisyBill | Workers' comp e-billing, with a medical-legal fee calculator | Not published | daisybill.com, 2026-11-12 |
| Report Depo | Intake, scheduling, exam templates, report drafts, delivery | Not published | reportwriter.org, 2026-11-12 |
| InjuryMgmt | Record review, report generation; EMR with dictation as an add-on | $99 a month (1,500 pages), $249 (5,000), then 5 cents a page | injurymgmt.com, 2026-11-12 |
| InPractice | Record review | $150 for 1,000 pages down to $7,000 for 100,000 | inpractice.ai, 2026-11-12 |
| MediScan | Record review | $169, $445 or $665 a month for 1,200, 3,500 or 10,000 pages | mediscan.ai, 2026-11-12 |
| OctopusLM | Record review | 10 cents a page; 5 cents with a $300 top-up; 4 cents with $4,000 | octopuslm.co, 2026-11-12 |
| Doqtor | Record review; dictation add-on | 10 cents a page, first case free | doqtor.io, 2026-11-12 |
| QME Copilot | Review of Medical Records draft, on your Mac | $199 a seat a month (first 25 seats), then $299 | qmecopilot.com, 2026-11-12 |
| Docura | Records, QME and AME templates, AMA Guides ratings | Not published; demo only | docurahealth.com, 2026-11-12 |
| Long Health (EvalPath) | Records, exam scribe, ratings, report draft | Not published | longhealth.io, 2026-11-12 |
| IME Coach | Records and report draft | $99 a month then 17 cents a page; $229 for 3 reports | imecoach.com, 2026-11-12 |
| easyIME | Records, dictation, ratings, drafts | Not published | imewriter.com, 2026-11-12 |
| ZyDoc | Dictation and transcription | About $350 a month for about 100 documents | zydoc.com, 2026-11-12 |
| Medrecords AI (ours) | Record review, draft from your notes | 10 cents per deduplicated page; report $10 | our page, 2026-11-12 |
| DWC forms and EAMS (state) | Blank QME forms, case lookups | Free | dir.ca.gov, 2026-11-12 |
8 of the 17 outside products publish no dollar price: Docura, easyIME, Long Health, MDpanel, Report Depo, United Medical Evaluators, daisyBill, and SimpleExam beyond its percentage. Expect a sales call before you see a number.
What a QME report costs in software
For the synthetic 1,400-page set, the record step costs $56 to $238 a report with per-page, credit or monthly-allowance tools, and $20 to $75 with a flat QME Copilot seat, depending on volume. Practice software adds $15 to $25 a report on QME Companion. A percentage-of-collections service costs far more per report, and also does the work.
Why the fee schedule changes the math. ML201 pays $2,015 for a panel QME (relative value 124 at $16.25), and that fee "includes" history and exam, record review, report preparation, "typing and transcription services, and overhead" (8 CCR 9795(b)). No line on the bill pays you back for software. A $95 stack is 4.7% of that base fee; SimpleExam's 20% floor is $403.
Modifiers move the fee, not the software cost: an AME evaluation (modifier -94) multiplies the value by 1.35, and a psychiatric or psychological evaluation (-96) by 2. So the same stack is a smaller share of an AME or psych report. Full arithmetic, by vendor: pricing page. Run your own numbers in the cost-per-report calculator.
Limits of each product, from their own pages
- QME Copilot: Mac only, 1 seat per Mac, built for 200 to 2,000 page sets, and still in beta with Apple notarization "in progress" on 2026-11-12. Its home page still showed a demo video placeholder.
- InjuryMgmt: each case is capped at 3,000 pages and 100 MB. A thick QME file may need splitting.
- OctopusLM: duplicate pages are billed, because a page in the upload is a page. Remove repeats before upload.
- QME Companion: no record review or drafting; a 30-day trial needs a payment method; legal mailing costs extra.
- SimpleExam: no dollar figures; record summaries and transcription are services, not software features; no HIPAA or BAA statement on the 2 pages we read.
- Long Health (EvalPath): the report-drafting step on its product page showed placeholder text on 2026-11-12.
- Docura, easyIME, IME Coach: report drafting with QME templates, but no stated DWC form autofill or ML billing.
- Medrecords AI (ours): no scheduling, no forms, no service, no billing and no dictation. It reads records and drafts from your notes.
What software can't do for a QME
Software can fill a form, count pages, sort records and draft text. It can't examine the worker, decide what the records mean, or sign the declarations. The DWC defines an ML201 report as one "prepared and attested to" under Labor Code 4628 (8 CCR 9793(c)), and that statute limits who may do the nonclerical work on it; read the statute itself before you decide how far any draft goes. In practice, that means 4 things stay yours in every stack:
- The page-count verification under penalty of perjury on an ML201 or ML202 bill.
- Every opinion: causation, P&S status, impairment, apportionment.
- The answer to each question in each party's cover letter (8 CCR 35.5(c)).
- Reading any drafted text, line by line, against the source pages before you sign.
How to choose in 1 week
- Name your slowest step. Late QME 110s and lost bills point to a practice tool. Weekend record reading points to a record tool.
- Take 1 closed file you already served, with its declaration page count, after any BAA is signed.
- Practice tool test: enter the case and print QME 110 and QME 122. Compare every field with the blank DWC PDF.
- Record tool test: upload the file, then check the page count against the declaration and 10 cited facts against their pages.
- Supplemental test: add 200 new pages and see whether the tool shows what is new or bills the old pages again.
- Price it at your monthly volume with the calculator.
The full buyer checklist is on the checklist page. Forms and service details: DWC forms and service. Terms: glossary. Every page: site map.
Questions QMEs ask about report software
What is the best QME report software for a solo QME?
For a solo QME doing a few evaluations a month, QME Companion ($100 a month with 5 billable services) plus a per-page record tool with no monthly fee is the cheapest full stack we found, at about $95 a report on a 1,400-page set. Busy solos on a Mac can drop that to about $35 with QME Copilot.
Which QME software fills QME Form 110, 111, 112 and 122?
QME Companion says it autofills QME Forms 110, 111, 112 and 122 from the case details. SimpleExam says it auto-fills DWC forms and the CMS 1500 without listing each form. No record review tool we checked fills DWC forms.
Does the ML201 fee pay for QME report software?
No separate line pays for it. 8 CCR 9795(b) says the ML201 fee includes report preparation, typing, transcription and overhead, so QME report software is paid out of the $2,015 base fee.
Can QME report software count the record pages for me?
SimpleExam lists an excess pages calculator, and record tools show pages processed. The QME still signs the page-count verification on the bill, so check any count against the record declaration that came with the file.
Is there QME report software that keeps records off the cloud?
QME Copilot runs on your Mac and says records never upload; only license checks touch the network. It is Mac only and drafts the Review of Medical Records section, not the full report.
Can QME report software bill medical-legal services electronically?
SimpleExam says it sends e-bills via EDI and tracks them, and daisyBill offers workers' comp e-billing. daisyBill has noted that DWC rules set no required form or method for medical-legal bills, so confirm what each claims administrator accepts.